Tips for Writing Grant Proposals
- Describe the need for this program; show you have researched community interest
- Provide an action plan, strategies, timeline
- Explain how this project fulfills your mission and why your organization is especially qualified to do this
- Know the guidelines/criteria of the grantor and provide the specific information requested. Use the “who, what, where, when, why, and how” model.
- Have you done this or a similar program before; do you know anyone who has?
- How will you know if goals are met? What follow up will be needed after completion? What are your plans for continuing or expanding the program in the future?
- Do you have public relations/media/outreach capability to promote the activity?
- Tell the funders what they don’t know about you
- What has been your success with recruitment for this or other programs; who will do your recruitment?
- How will you assess retention?
- Explain how the community is enhanced/impacted by the program
- Describe what you are doing to keep your organization viable and to provide for community needs
- Explain how staff, board members, volunteers are engaged and invested
- Do you have necessary staff on board at this time?
- If hiring, do you have job description, expected salary, and timeline for person to be ready to work?
- Be specific about who will do each portion of the program
- Prepare a realistic time-line with benchmarks; be reasonable
- If a similar program exists, explain how yours is different, how you are collaborating, or what niche you fill
- If you have weak areas, explain who will partner to support this activity or who will provide technical assistance
- Provide an itemized budget with correct totals
- Clearly state each cost item (be prepared to provide rationale for each item)
- Clearly state the use of any funds from partners, other funders, government, in-kind sources
- Is the expenditure reasonable for the number of people served and outcomes expected?
- Are all items essential to fulfill the program objectives?
- If printed materials are needed, are there existing sources, can they be used for multiple efforts, and can they be done electronically?
- Are staff and line item costs justifiable to outcomes?
PROOF, PROOF, PROOF EVERYTHING!
Prepared by and shared with permission from AAWGT member Melanie Teems