AAWGT: Over 10 years of making a difference in our community!
Frequently Asked Questions FOR 2018 GRANT APPLICAtion
These are answers to Frequently Asked Questions about the Anne Arundel Women Giving Together (AAWGT) grants process, especially regarding the technological aspects of the online application process. Additional information will be added as new questions arise.
Please read the Grant Application Instructions and the following “FAQs” before beginning the online application process. This information will help facilitate your use of our online system and ensure that you are able to provide the information necessary for submission.
Please DO NOT log-on for your organization under different user names. The system tracks user email addresses and Employer Identification Numbers (EIN); you will not be able to create more than one log-on with one email address. If you forgot your user name or password, use the online reminder.
Applications should be completed and submitted by the person who will be responsible for all grant related follow-up reporting. Our online system will only assign an application/grant to one person. If you have staff turnover, be sure to contact us to update your users in the system. We will delete users no longer associated with your organization; this is an important security issue for your organization’s grant account.
If you forget your password, you may have a reminder sent to your email.
Prior to submitting the application, you may edit your answers as often as you like. However, once you submit an application, you cannot change your answers.
When logging on to a session when you are working on your application, be sure to save your data every 5-10 minutes. If you are logged-in with no activity for more than 40 minutes, the system will automatically log you off and your data will be lost if not saved.
When you complete a page/application and hit the ‘next page’ button, you will receive immediate notification if a field requires attention. You must provide the data before continuing to the next application page. Fields that are required are indicated with “*”. The applicant is responsible for the accuracy and completeness of the information provided. You can copy and paste narrative passages from Word documents. The ability to use spell-check depends upon the internet browser you are using.
Yes. Spaces count as characters for the total character count.
In certain sections of the grant application you are required to upload supporting documents including a list of your current Board members and your organization’s most recent budget and financial documents. It is suggested that these documents be in a PDF format to upload to your application from your files. It is also suggested that you prepare these documents in advance so that you can easily upload them at the time of submission.
If you do not have the required documents in an electronic file, you will need to create one by scanning the document and saving it to your desktop. You will upload the document from your desktop. You will need to scan at the lowest resolution possible in order to conserve digital space.
There is a tool that is called “Fax to File” that converts documents from hard copy to digital format so that they may be uploaded into the grant application. Once you have signed in through the grants portal, on the left-hand menu of the application, choose the “Fax to File” option under the “tools” heading. Click on the Fax to File option and a new window will open that provides directions on how to access this tool. You will need access to a fax machine to convert the documents. If you do not have a fax machine, a commercial copy center should be able to assist you.
No. Only electronically submitted applications will be considered.
Yes. When you create an organization account, you are creating a permanent account that will be used for both the application process and grant reporting if your organization is selected as a grantee.
Yes. At the top of the application, please find a link labeled “Print Packet”. Click on this link, and then use the “Print” button in your internet browser to print the application.
Yes. All documents may be printed from your account; this includes applications, follow-up forms, reports, etc. Click on the “view” link to open the document and then open and print the document using your browser print controls.
You are encouraged to start your application well before the deadline and to make use of the tutorial resources provided. If you have further questions you may contact the AAWGT Help Desk by sending an email to firstname.lastname@example.org. Please give a phone number at which you can be reached. After January 1, you may expect assistance within 48 hours.
The Momentum Grant is a two-year grant being offered as a pilot in 2018 for the first time. It is a grant for one year with an option to renew for a second year without reapplying. The purpose of the Momentum Grant is to allow an organization to expand upon the program/project of the single-year grant. The Momentum Grant must have measurable outcomes that are in addition to what the single-year grant demonstrates. Second year funding is not guaranteed, but if the organization is progressing well towards the measurable outcomes identified in the grant, the second year will be awarded. Funding is $20,000 per year. There will be one Momentum Grant awarded in 2018.
No, there is only one application. Questions for the Momentum Grant are added to the end of the single year application.
No. All organizations MUST apply for the single year grant. Only the Momentum Grant is optional.
No. Second year funding is not guaranteed but if the organization is progressing well towards the measurable outcomes identified in the grant, the second year will be awarded.What are the Momentum Grant guidelines? NEW
Yes. AAWGT will fund either operational or project-related expenses. Notice that the application has been changed to use the term “program/project” rather than “project.” AAWGT will fund aspects of an organization’s entire program or a separate project.
Yes, the restriction on rental assistance funding was removed for the 2017 grant cycle and beyond.
AAWGT considers grant applications from organizations of all sizes for the single year grant. Only organizations with annual operating revenues of $500,000 or less are eligible for the Momentum Grant. In order for larger organizations to be competitive for a potential single-year grant, they should clearly articulate specifically why the program or project they are including in the application has difficulty finding funding from other sources (business revenue and/or alternate funders).
The “Tips for Writing Grant Proposals” on this website should be helpful in producing a well written application. In addition, the following aspects of the content of your proposal should be considered.
Defining the outcomes you want to achieve assists in creating a strong program or project and ensures its ultimate success in meeting the needs of its clients. The outcomes must be clear and measurable.
Significant change may take several years to achieve both in organizations and in people’s lives. Acknowledge that and indicate how this is reflected in your program/project plan (i.e., relate your program/project’s short-term anticipated outcomes to achieving your long-term goals).
The Foundation Center provides a good general online resource called Grant Space (http://grantspace.org). In particular, they provide an abundance of training options: http://grantspace.org/course-offerings. There is a calendar of such training resources at http://grantspace.org/course-offerings/training-calendar/washington-dc.
In addition, the Annapolis Regional Library on West Street in Annapolis has a local branch of the Foundation Center which provides access to a database for grant-seekers to find funders and also enables the library staff to hold free training sessions for nonprofits on grant writing. There are also many books available, both in reference, circulating and online as ebooks. Their resources can be accessed at http://www.aacpl.net/grants.
Meeting the eligibility and application requirements alone does not guarantee you will be awarded a grant. AAWGT undertakes a thorough review process during the months of March and April in order to create a ballot that accurately represents the most qualified applicant organizations. The members of AAWGT will meet in May to make the final selection of the grant recipients, limited by the amount of funding available. If your organization is selected to be a grantee, the official grant agreement comes from the Community Foundation of Anne Arundel County (CFAAC) because AAWGT is a fund of the Community Foundation.
Yes, AAWGT will provide conference call feedback to any applicant after grant awards have been announced in mid-May. But all requests for feedback must be made through email to email@example.com no later than May 31, 2018. Please provide a phone number for your organization’s contact, and the AAWGT Grants Chair will set up a debriefing conference call.