using our grantmaking software

Before you begin your application, please read these Software instructions and the following Grant Application Guidance webpages in their entirety.

We require that all grant applications be submitted using our online grantmaking software. Access to our software to apply online begins November 2, 2020, the same date that we release our Call for Applications.

We also will be offering a Zoom Grant Applicant Workshop on November 17, 2020. The 9:30am morning session will cover organizational requirements and the 1:30 pm afternoon session will cover application requirements.

We encourage you to start your application well before the January 15, 2021 deadline so there is time to ask questions or to locate necessary information.

An organization may only submit one application, but can apply for multiple grants in a single application. However, an organization may only be awarded one grant.

AAWGT uses an online grants management system provided by Foundant Technologies which allows an organization to prepare, edit, complete and submit an application and all follow-up reporting if awarded a grant. It also maintains previous applications and reports which can be viewed.

We strongly recommend you use the latest version of Google Chrome browser. While our Foundant software is supposed to also support other browsers, we have experienced problems with browsers other than Chrome. Chrome can be downloaded free from the internet.

Please do not use Internet Explorer; it does not work with our software and we cannot help you with problems you might encounter.

The Foundant Software logon Page is here.

If your organization has an account from the previous year, continue to use that account for this grant year; do not create a new account. Each organization may have only one user account even if there will be multiple persons using the account. The software tracks users by Employer Identification Numbers (EIN) and will not allow more than one account per EIN. If you’re not sure about your organization or your own login, inquire via email to GrantAppHelp@givingtogether.org. If you need an account transferred to a new email address because a person has left your organization, please let us know so we can create a new account and transfer the previous information.

If your organization is a new user, the first step is to create a user account. From the Logon Page, click Create New Account. Enter the information requested on the Register page and click Proceed to Next Step.

Keep in mind that the person who first begins the grant Application is the only one who will be able to edit and submit the application. Others will be able to log on and see it, but not edit it online.

In addition to the Primary Contact, an organization can have other individuals who can log on and see (but not add) information. To add or remove individual accounts of your organization, please send a request to GrantAppHelp@givingtogether.org.

In selecting an email address for your account, keep in mind it should be a real person who can answer both questions about the application, and be the one we contact to tell you about your grant award. Should your email address change during the pendency of your application, let us know.

If you forget your password, you may have a reminder sent to your email address. From the Logon Page, click on Forgot Your Password. Then enter the email address associated with your online account and click Send Reminder. You will receive an email containing the password from passwordreminder@foundant.com. This reminder may take from 5-30 minutes to be sent. Check your junk or spam email if you don’t receive the email within that time frame.

When you are logged on and working on your application, the software will automatically save your work. Before leaving an incomplete application, use the Save Application button on the bottom of the page to be sure your work is saved. Note If there is no activity for 40 minutes, the system will save your work and automatically log you off. You will be able to return later and continue editing your application.

Until you electronically submit your application, you may edit your answers as often as you like. However, once your application is electronically submitted, you cannot change your answers or submit additional information.

It is important that accurate and complete information be provided. However, should you discover that incorrect information was inadvertently submitted, please contact GrantAppHelp@givingtogether.org.

Each of the answer fields on the application has a limit on maximum characters. If your answer exceeds that limit, you will not be able to block and move your narrative to that field. In counting your characters, please note spaces and punctuation also count as characters. To save space, you may use only one space between sentences if you wish. The software will let you know if you have reached the character count limit.

In certain sections of the grant application you are asked to upload supporting documents. Use the Upload a File button on the screen to choose a file that has been saved on your computer to upload.

All documents uploaded to the application should be in Word or PDF format. Documents in other formats are not acceptable including Excel and other spreadsheet programs, or Apple formats such as Pages or Numbers. Please convert your spreadsheets to a PDF prior to uploading. Note you can copy and paste narrative passages from Word documents into the Application.

The software also has a “Fax to File” function that converts hard copy documents to digital format. After signing in, choose the “Fax to File” option at the top of the page and follow the instructions. You will need access to a fax machine in order to use this option.

Please note that two budgets are required for your program/project: one with the funds requested from AAWGT and the other for non-AAWGT funds. If your program/project does not have any non-AAWGT funds, please so note on the budget. Do not submit a blank budget.

To upload your budget information, first click on the template link and download the spreadsheet to your computer. Open it, fill it in, and use the Save As function, giving it a name that relates to your application. Then use the Upload a File button in our software to choose the saved file and upload it into your application.

All application questions, including requests to upload documents, that are marked with an asterisk * must be completed in order for the program to accept your application. If you click Submit Application button before you have completed all required items, the software will remind you.

To download a list of application questions ONLY (no responses), click on the Question List button at the top right.

To download your completed application including attachments, click on the Application Packet Button at the top right. To print only the completed application, be sure to choose Print From Pages 1 – X on your print screen.

The Document Viewer button includes all of the attached files. They can be individually viewed, downloaded, and printed from your computer.

When the application is complete, use the Submit Application button on the bottom of the page. Once you press Submit, the application may not be changed or supplemented.

Applications may also be Abandoned by using that button at the bottom of the page. Abandoned applications cannot be edited or submitted.

Contact our software Help Desk at GrantAppHelp@givingtogether.org. Please include a telephone number. Assistance is available beginning November 2, 2020, but may be delayed during the holidays. After January 4, 2021, you may expect assistance within 24 hours.


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Anne Arundel Women Giving Together | giving@givingtogether.org
AAWGT is a fund of the Community Foundation of Anne Arundel County
AAWGT is a member of Philanos: Accelerating Philanthropy through Women’s Collective Giving


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